Getting Started as a New FRG Leader
Meet with the Commander and discuss the following points: command policy and philosophy with regard to FRGs, frequency of meetings desired by the Commander, resources available to FRG (ie, access to alpha roster, use of government facilities, funds and reimbursable expenses, office space with desk and chair, access to copy machine, mailing/postage, telephone with on and off post lines, fax machine, supplies, access to computer/typewriter, access to e-mail, and transportation support), expectations during active and sustainment levels (active is all phases of mobilization/deployment, and sustainment is non-deployment/mobilization periods.)
Plan the first meeting: assess the potential FRG population, obtain and review alert roster, develop and use a survey sheet, obtain and maintain a unit family information sheet, determine optimal meeting day, time and location.
Identify resources required: childcare, meeting location to include seating, refreshments, set-up and clean-up, transportation, support staff for first meeting.
Determine the best method for marketing the FRG meeting: personal contacts via telephone, personalized invitations mailed to family members, unit newsletters, flyers and installation community newspaper.
Encourage participation: make FRG FUN, Survey family members to determine needs, interests, and frequency of meetings, offer practical activities, communicate with newcomers soon after their arrival, offer transportation to first meeting, make meetings brief and enjoyable, provide childcare and/or child activities when possible, Do not feed rumors, present a positive image and encourage full participation.
Create an FRG Binder with the following information:
1) Copy of Battalion FRG SOP
2) In-house letter of FRG Leader Appointment signed by Commander
3) In-house letter of Fund Manager Appointment signed by Commander
4) Informal Fund Establishment Request (if installation DCAS requires), copy of approval kept.
5) FRG leader training record (copy of certificate)